Taking the lead on a conference call can be stressful, especially if this is your first time speaking to a large group of people in the workplace. Fortunately, taking charge of a conference call does not have to be a scary task. Below are a few tips on how to confidently run your latest business conference.
Do not be late: Ideally, you want to join the call a few minutes before when the meeting starts. This will give you enough time to ensure all of the equipment is connected correctly, as well as pulling up all of the files and presentations you need if you are sharing a screen.
Strike up a casual conversation while everyone joins: Instead of your attendees waiting in silence until all participants have arrived, ask them about their weekend or if they have any plans for the upcoming holiday.
Always address people by name: Whether you are talking to someone directly or directing a question towards them, always use their name. This will prevent any awkward silences from occurring when listeners are not sure of who should answer or respond.
Request that attendees mute their phones: When the meeting begins, request all attendees to mute themselves. This will reduce distractions for everyone involved, especially if some are calling in from a busy area or a home with pets.
Recap at the end of the call: Providing a recap of the essential points of your call will help reiterate those topics. It also allows listeners to ask any additional questions if they missed something when it was first explained.
When you are in need of a space to conduct your conference call, book an MA conference room rental from Highland-March Workspaces. Contact us today at one of our three locations to rent your room.