Female executive reviewing documents in a business meeting

The Advantages of Renting a Conference Room

When you are in need of an MA conference room rental, choose one of our three locations at Highland-March Workspaces. Meeting in a modern, up-to-date space can help show your clients or employees that you take the conference seriously. Whether you work from home, or your office does not have ample space for a meeting, renting a conference room has a variety of benefits.

If your company cannot accommodate business partners or employees with a suitable room, a rental conference room would allow for a more effective meeting and larger participation. Renting a room also helps you eliminate additional equipment charges, as all of our conference rooms come with everything you could need.

At Highland-March Workspaces, each of our conference room rentals is equipped with the latest technology, comfortable furniture, and a professional image to leave a lasting impression on attendees. You will save time and money by renting out one of our spaces, and you even have the option of incorporating video conferencing into your meeting.

When you need to provide your business with a clean and professional meeting space, look to us for the best MA conference room rental you could find. With locations in Braintree, Quincy, and Mansfield, Massachusetts, you can ensure your next corporate meeting goes off without a hitch.

Group of multicultural employees in a business meeting

The Advantages of File Sharing During a Video Conference

Video conferencing is an excellent way for companies and employees to get together without the additional cost of travel. You can even record your conference to distribute to others across the company who may not have been able to attend. Another feature you should look for in video conferencing equipment is the ability to file share during the meeting.

Visual Presentations

Highland-March Workspaces offers a place to hold video conferences for various companies to hold meetings and exchange ideas. File sharing allows for visual presentations, which is a must when trying to share thoughts and ignite conversation properly. PowerPoints, graphs, outlines, articles, and images can be shown instantly to all participants.

Catch Mistakes

It is easier to catch mistakes when you have multiple members of your team reviewing the documents and graphs necessary for your meetings. It is one thing for someone to read a figure off of a piece of paper, but if the rest of the people attending the virtual meeting have access to a visual representation of this, these extra sets of eyes can catch any instances where the stated figures are not matching up with the recorded facts.

Vote in Private

Sometimes meetings require voting to carry motions or propose new strategies. It can be awkward if the team members can see how everyone votes with a raising of the hand. Sharing a file allows everyone to vote privately by sending his or her votes anonymously remotely.

When you are in need of a meeting room rental in MA, contact Highland-March Workspaces to book your room and video conferencing supplies.

A Checklist for Staging the Perfect Video Conference Meeting

Whether it is your company’s first video conference or your hundredth, if you take a little extra time to ensure you have stages the occasion just right, the meeting will be more successful than you anticipated. When you look to Highland-March Workspaces for video conferencing in MA, everyone can fit the scheduled meeting into his or her day.

Work with the Experts

When you choose our company for your next video conference, you will have access to state-of-the-art equipment to ensure you are ready to start at the arranged time. Simply book your time at one of our three locations and connect with colleagues and clients from around the country.

Clean the Room

Before your meeting, ensure that the space is clean and free of clutter for the convenience of all participants. Even if our janitorial staff cleaned the room the night before, it is worth checking out the place before you start. Even something as innocuous as food scraps left in the trash can from the meeting prior can affect your productivity due to unpleasant smells.

Provide the Necessary Materials

Provide notebooks, pens or pencils, and tablets as necessary to each of the participants on your end of the meeting. This will ensure everyone can jot down key notes for themselves, and it is always good to be prepared.

Contact Highland-March Workspaces for your next video conference in Massachusetts. Our conference room can hold a variety of different meetings, from multi-location corporations to court reporting, and more.

Businessman holding briefcase and coffee

Welcome to Our Blog

Since 1988, Highland-March Workspaces has been providing a suitable place to work, hold meetings, and more to corporations and individuals. When you are in need of office space for rent in MA, we have the welcoming environment, modern technology, and facilities that you need to work efficiently.

When you choose our company for your office or meeting room rental, you will not need to spend additional money to set up your office. Each of our locations across Massachusetts has everything you need, from furniture and business equipment to phone systems and internet. You will also not need to worry about running the office, as our friendly staff will take care of everything from stocking the copy machines to regular system maintenance.

We understand how important it is to look professional when meeting with new clients. Highland-March Workspaces has created a friendly and welcoming atmosphere from greeting your clients on the phone to welcoming them into our facility. If you work from home but are not comfortable meeting with clients inside of your home office, look to our office space for rent in MA for your needs.

For more information about our office space rentals, contact us today at one of our three locations. We offer rentals in Braintree, Quincy, and Mansfield, Massachusetts.