Dancing businesswoman

How to Sit Less When You Work an Office Job

Even if you exercise every day, studies show that people simply sit too much. When you work an office job, you can spend at least eight hours of your day sitting in front of a computer, which can be detrimental to your posture and health. How can you break up these long periods of being seated? Below are three ways to get more movement into your day.

  1. Get Up for Your Breaks

Whether you are grabbing another cup of coffee or have a 30-minute lunch break coming up, make an effort to get up and move. Take a quick walk on your break or meet up with coworkers to check out the coffee shop next door when you all need a refill.

  1. Dress for Activity

If possible, wear comfortable clothing or shoes to the office or bring a change of sneakers with you. This will eliminate the excuse of poor shoes or stuffy dress clothes to walk in. When you are dressed in comfortable fabrics and shoes, you will be more inspired to move.

  1. Set Alerts to Move

If you have a fitness tracker, smartwatch, or smartphone, many of them have settings for movement reminders. Pay attention to these reminders and get up and move whenever they appear. You can also take this time to stretch at your desk if you are unable to get up for a quick walk around the building.

At Highland-March Workspaces, our MA office for rent is near a variety of coffee shops, lunch stops, and parks to help inspire you to stay active during your workday. Contact us today to inquire about one of our three locations.

Young man working from home

How Working from Home can be Stressful

Though many people consider working from home the epitome of work-life balance, those who have consistently done their work from home have reported higher stress levels. Though working from home is a great way to make up sick time, stay safe during bad weather, or be home with the kids, there are varieties of challenges that come with the setup.

Below are three reasons why working from home can be stressful.

  1. A Lack of Structure

Depending on your setup, the freedom to work whenever you want, as long as you want can end up becoming detrimental to your schedule and overall work-life balance. What once felt liberating may slowly become draining and feel out of control, especially if you do not adhere to a strict 8-hour schedule.

  1. Plenty of Distractions

When you work from home, you will face plenty of distractions you normally would not at an office. Pets, children, your favorite show, and more can all negatively impact your productivity. The temptation for distraction is even worse if you do not have a designated office space set up in your home.

  1. A Lack of Social Interactions

Though it may be easier to focus when it is nice and quiet, consistently working from home can severely limit your social interactions each day. This can result in feelings of loneliness or isolation, especially if the rest of your team is in an office together.

If working from home proves to be too distracting for your liking, look into an MA office for rent from Highland-March Workspaces. Our friendly and professional staff will help you feel right at home while offering an exceptional space to get work done.

Blueberry pancakes with maple syrup

Three Breakfast Options to Boost Brain Power

It is a sure fact that a healthy breakfast is essential to your productivity. Though you may be in a rush to get to your MA office for rent, we highly recommend taking the time to plan out a satisfying breakfast. Not only will it help you stay focused, but some foods can even boost your brain power for maximum productivity.

Below are three great breakfast ideas to help you get through your day.

  1. Breakfast Burrito

A breakfast burrito is a great way to eat a substantial meal on the go. You can easily wrap up scrambled eggs, sausage, and veggies to take with you in the car, on public transit, or on your walk to work. Egg yolks are also high in choline, a vitamin that boosts brain power and can help with memory.

  1. Breakfast Cookies

Yes, you read that right! Though cookies are not commonly referred to as breakfast foods, you can pack them full of oats, fruits, and other satisfactory ingredients to create a more morning-friendly option that you can easily grab on your way out the door.

  1. Whole Grain Pancakes

If you have just enough time to whip up something before you leave, whole grain pancakes are a great option. If you pre-make the batter, all you have to do is pour it onto the pan, and they will be ready in minutes. Adding some pureed veggies into the batter is a great way to add a nutritional boost and create a more filling meal.

Group of employees in a business meeting

When Should You Schedule a Work Meeting?

Meetings are a great way to get the team together and discuss business strategy and issues. However, too many meetings could end up killing your team’s productivity. When there are significant updates to be discussed, a meeting is a must. Do not let meetings be a waste of time with these following tips.

Do not schedule a meeting if there is no good reason for doing so. If you are planning a meeting to check in on the status of certain tasks, there may be a better, less intrusive way to go about it. Skip the meeting this time and instead follow up with an email or take a peek into your task tracking software.

Ensure your meeting is scheduled at an appropriate time. Unless you are planning a lunch-and-learn style meeting, scheduling around lunch time will not benefit your employees. They will often be hungry, disinterested, and irritable throughout the time. Opt for a meeting earlier in the morning or towards the end of the day.

Make sure you follow up to the meeting. One of the most significant ways to waste time is to never follow up on what was discussed in a meeting. If you and your team agreed on a plan of action, but no details were implemented, that meeting essentially took an hour away from work being completed.

Ensure your meeting space is comfortable and fully-equipped. When you rent one of our MA meeting rooms from Highland-March Workspaces, you will have a space available with high-quality equipment and comfortable seating.

Three Ways to Decorate Your Office for Productivity

The environment you are in plays a serious role in how you feel, and it can also impact your productivity in the workplace. When your office space is not feeling as inspiring as you had hoped, there are many different ways you can decorate to help boost your workflow.

Below are three ways you can decorate your working are to benefit your productivity.

  1. Decluttered and Minimalistic

When you choose to decorate your office in a minimalistic way, your space will look inviting and be free of unnecessary clutter and distractions. When there is an abundance of clutter, you will begin to feel overwhelmed, so work towards simple, relaxing decorations in your space.

  1. Use Colors that Inspire

Brightly colored office space is a great way to boost your productivity. Choosing colors such as blue, yellow, and green, can inspire creativity and relaxation. A brightly colored office not only looks more inviting but by choosing colors that you love, you will feel at home and ready to get to work.

  1. Add Some Greenery

One way to feel more inspired is to add plants into your office. When you are stuck inside all day, you can find yourself missing the time spent outdoors. Incorporating plants into your décor will help you feel more connected to life outside of the office and can even provide productivity boosting scents.

When you are in need of a welcoming space to get your work done, our MA office for rent is perfect. You can decorate how you want, and we provide a variety of up-to-date and modern equipment and furniture.

Telephone sitting on an office desk

How to Take the Lead during a Conference Call

Taking the lead on a conference call can be stressful, especially if this is your first time speaking to a large group of people in the workplace. Fortunately, taking charge of a conference call does not have to be a scary task. Below are a few tips on how to confidently run your latest business conference.

Do not be late: Ideally, you want to join the call a few minutes before when the meeting starts. This will give you enough time to ensure all of the equipment is connected correctly, as well as pulling up all of the files and presentations you need if you are sharing a screen.

Strike up a casual conversation while everyone joins: Instead of your attendees waiting in silence until all participants have arrived, ask them about their weekend or if they have any plans for the upcoming holiday.

Always address people by name: Whether you are talking to someone directly or directing a question towards them, always use their name. This will prevent any awkward silences from occurring when listeners are not sure of who should answer or respond.

Request that attendees mute their phones: When the meeting begins, request all attendees to mute themselves. This will reduce distractions for everyone involved, especially if some are calling in from a busy area or a home with pets.

Recap at the end of the call: Providing a recap of the essential points of your call will help reiterate those topics. It also allows listeners to ask any additional questions if they missed something when it was first explained.

When you are in need of a space to conduct your conference call, book an MA conference room rental from Highland-March Workspaces. Contact us today at one of our three locations to rent your room.

Female executive reviewing documents in a business meeting

The Advantages of Renting a Conference Room

When you are in need of an MA conference room rental, choose one of our three locations at Highland-March Workspaces. Meeting in a modern, up-to-date space can help show your clients or employees that you take the conference seriously. Whether you work from home, or your office does not have ample space for a meeting, renting a conference room has a variety of benefits.

If your company cannot accommodate business partners or employees with a suitable room, a rental conference room would allow for a more effective meeting and larger participation. Renting a room also helps you eliminate additional equipment charges, as all of our conference rooms come with everything you could need.

At Highland-March Workspaces, each of our conference room rentals is equipped with the latest technology, comfortable furniture, and a professional image to leave a lasting impression on attendees. You will save time and money by renting out one of our spaces, and you even have the option of incorporating video conferencing into your meeting.

When you need to provide your business with a clean and professional meeting space, look to us for the best MA conference room rental you could find. With locations in Braintree, Quincy, and Mansfield, Massachusetts, you can ensure your next corporate meeting goes off without a hitch.

Group of multicultural employees in a business meeting

The Advantages of File Sharing During a Video Conference

Video conferencing is an excellent way for companies and employees to get together without the additional cost of travel. You can even record your conference to distribute to others across the company who may not have been able to attend. Another feature you should look for in video conferencing equipment is the ability to file share during the meeting.

Visual Presentations

Highland-March Workspaces offers a place to hold video conferences for various companies to hold meetings and exchange ideas. File sharing allows for visual presentations, which is a must when trying to share thoughts and ignite conversation properly. PowerPoints, graphs, outlines, articles, and images can be shown instantly to all participants.

Catch Mistakes

It is easier to catch mistakes when you have multiple members of your team reviewing the documents and graphs necessary for your meetings. It is one thing for someone to read a figure off of a piece of paper, but if the rest of the people attending the virtual meeting have access to a visual representation of this, these extra sets of eyes can catch any instances where the stated figures are not matching up with the recorded facts.

Vote in Private

Sometimes meetings require voting to carry motions or propose new strategies. It can be awkward if the team members can see how everyone votes with a raising of the hand. Sharing a file allows everyone to vote privately by sending his or her votes anonymously remotely.

When you are in need of a meeting room rental in MA, contact Highland-March Workspaces to book your room and video conferencing supplies.

A Checklist for Staging the Perfect Video Conference Meeting

Whether it is your company’s first video conference or your hundredth, if you take a little extra time to ensure you have stages the occasion just right, the meeting will be more successful than you anticipated. When you look to Highland-March Workspaces for video conferencing in MA, everyone can fit the scheduled meeting into his or her day.

Work with the Experts

When you choose our company for your next video conference, you will have access to state-of-the-art equipment to ensure you are ready to start at the arranged time. Simply book your time at one of our three locations and connect with colleagues and clients from around the country.

Clean the Room

Before your meeting, ensure that the space is clean and free of clutter for the convenience of all participants. Even if our janitorial staff cleaned the room the night before, it is worth checking out the place before you start. Even something as innocuous as food scraps left in the trash can from the meeting prior can affect your productivity due to unpleasant smells.

Provide the Necessary Materials

Provide notebooks, pens or pencils, and tablets as necessary to each of the participants on your end of the meeting. This will ensure everyone can jot down key notes for themselves, and it is always good to be prepared.

Contact Highland-March Workspaces for your next video conference in Massachusetts. Our conference room can hold a variety of different meetings, from multi-location corporations to court reporting, and more.

Businessman holding briefcase and coffee

Welcome to Our Blog

Since 1988, Highland-March Workspaces has been providing a suitable place to work, hold meetings, and more to corporations and individuals. When you are in need of office space for rent in MA, we have the welcoming environment, modern technology, and facilities that you need to work efficiently.

When you choose our company for your office or meeting room rental, you will not need to spend additional money to set up your office. Each of our locations across Massachusetts has everything you need, from furniture and business equipment to phone systems and internet. You will also not need to worry about running the office, as our friendly staff will take care of everything from stocking the copy machines to regular system maintenance.

We understand how important it is to look professional when meeting with new clients. Highland-March Workspaces has created a friendly and welcoming atmosphere from greeting your clients on the phone to welcoming them into our facility. If you work from home but are not comfortable meeting with clients inside of your home office, look to our office space for rent in MA for your needs.

For more information about our office space rentals, contact us today at one of our three locations. We offer rentals in Braintree, Quincy, and Mansfield, Massachusetts.